Boards of directors must communicate effectively to establish goals for the corporation and assist it in achieving them. But their communication also exposes private information, including financial data, that could be damaging in the improper hands.

That’s why secure board communication is so important, especially as technology changes the way business functions. In order to achieve this, boards must adopt and implement secure collaboration tools, such as boards portals or real-time message platforms. It’s also essential for boards to monitor and evaluate their own governance performance, which includes their methods for secure communication.

A portal for boards, as an instance, which permits seamless transition from informal to formal communication channels, such as email, group chats, and texting, is essential for secure communications. This kind of software offers secure, private ways to collaborate and share files. It also permits real-time discussion and file sharing. It should have features that permit granular control for access and deletion and encryption protocols and backup.

Alongside a robust board portal secure instant messaging and meeting scheduling tools are essential. These tools should be easy to use, similar to popular texting, email or phone apps. Furthermore, they should come with additional security features such as the ability to revoke messages, preset contacts, and automatically send read notifications and a “view-only” attachment option that blocks exports, downloads, screen captures and forwarding. Finally, they should be backed up across remote, geographically dispersed locations to prevent data loss.